School Toolbox

Free tools for
UK schools.

A curated directory of tools that actually work in schools. External free tools, plus Schoolgle Pro and Premium tools for subscribers.

29 tools

Canva for Education

Create professional presentations, posters, and visual resources with drag-and-drop design tools.

Free premium features for verified educators and schools.

designpresentationsposters

Google Workspace for Education

Suite of productivity tools including Gmail, Docs, Drive, and Classroom for schools.

Free fundamentals tier available for qualifying institutions.

emaildocscollaboration

Every Budget Builder

School budget planning and forecasting tool with scenario modelling.

Check if your MAT or LA has a subscription.

budgetingforecastingplanning

Schoolbus

Safeguarding and compliance resources including model policies and updates.

Free newsletter with statutory updates.

safeguardingpoliciesstatutory

Widgit Online

Create symbol-supported resources for learners with communication needs.

Free trial available; check for LA licensing.

symbolscommunicationaccessibility

Microsoft Immersive Reader

Free reading tool with text-to-speech, line focus, and translation built into Microsoft products.

Built into Word, OneNote, Teams, and Edge browser.

readingaccessibilitydyslexia

Twinkl

Thousands of curriculum-aligned teaching resources, worksheets, and display materials.

Free resources available; subscription unlocks full library.

resourcesworksheetsdisplays

SmartSurvey

UK-based survey tool for staff, parent, and pupil voice data collection.

GDPR-compliant; UK data hosting available.

surveysfeedbackforms

The Key HR Templates

HR policy templates, model contracts, and employment guidance for schools.

Some content free; full access via subscription.

policiestemplatescontracts

GOV.UK Condition Data Collection

Government programme providing free building condition surveys for maintained schools.

Check eligibility based on school type and region.

buildingsmaintenancesurveys

HSE Risk Assessment Template

Official HSE risk assessment templates and worked examples for common school activities.

Covers trips, events, and general workplace hazards.

risk-assessmenthealth-safetytemplates

Analyse School Performance (ASP)

DfE tool for analysing pupil attainment, progress, and absence data against national benchmarks.

Access via DfE Sign-in; essential for SEF and Ofsted prep.

performanceattainmentprogress

School Budget Calculator

Quick budget health check — enter your figures and get an instant breakdown with benchmarks against similar schools.

Part of Schoolgle Pro. Sign in for personalised analysis.

budgetcalculatorplanning

Compliance Health Check

Answer 20 questions and get your school's compliance score with prioritised actions.

Part of Schoolgle Pro. Results saved to your dashboard.

complianceauditchecklist

Ofsted Inspection Explorer

Free — real DfE data

129,540 real Ofsted inspection outcomes across 155 LAs. Filter by region, phase, and drill into any local authority.

Featured in Signal Week 1. Uses real DfE Five-Year Inspection Data. Pro unlocks school-level data.

ofstedinspectiongrades

SEND Funding Explorer

See EHCP volumes, funding rates, and waiting times for your local authority. Compare against national averages.

Featured in Signal Weeks 2 & 9. Pro unlocks school-level SEND data.

sendehcpfunding

Spring Census Checker

20-point interactive audit for Spring Census accuracy. Check readiness and get a live compliance score.

Featured in Signal Week 3. Pro unlocks automated census validation.

censusauditcompliance

SEND Placement Explorer

See how SEND pupils are placed across different settings in your local authority.

Featured in Signal Week 4. Pro unlocks trends and cost analysis.

sendplacementsmainstream

Breakfast Club Calculator

Model your breakfast club costs, income, and break-even point with interactive sliders.

Featured in Signal Week 5. Pro unlocks full business case and PDF export.

breakfast-clubcalculatorcosts

NI Cost Calculator

Enter your school's staff numbers to see the real impact of NI changes on your budget.

Featured in Signal Week 6. Pro unlocks scenario saving and PDF export.

national-insurancebudgetcalculator

KCSIE Safeguarding Checker

Tick through KCSIE requirements and get your compliance score with gap analysis instantly.

Featured in Signal Week 7. Pro unlocks full audit report and action plans.

kcsiesafeguardingaudit

Budget Impact Calculator

Model the combined effect of NI, energy, and staffing pressures on your 2026-27 budget.

Featured in Signal Week 8. Pro unlocks full budget modelling and export.

School Workforce Calculator

Enter staffing numbers to see pupil:teacher and pupil:adult ratios against national benchmarks.

Featured in Signal Week 10. Pro unlocks full workforce analysis and PDF.

workforcestaffingratios

EHCP Readiness Snapshot

Enter your SEND caseload data to get an instant risk rating and priority action plan.

Featured in Signal Week 11. Pro unlocks full SEND audit and tracking.

SEF Narrative Builder

AI-powered SEF section drafting. Enter your evidence and Ed helps you write inspection-ready narratives.

Requires Schoolgle Premium. Uses your school's data securely.

sefself-evaluationofsted

Premium — coming soon

Policy Document Generator

Generate school-specific policies using Ed. Covers safeguarding, behaviour, admissions, and 40+ statutory requirements.

Requires Schoolgle Premium. Ed tailors each policy to your school context.

policiestemplatesdocuments

Premium — coming soon

DfE Data Calendar

Free with Schoolgle

Track every DfE dataset powering Schoolgle tools. See what data we have, when it refreshes, and what's coming next.

12 data sources, 2.8M+ records from GOV.UK. Updated when new DfE releases publish.

datacalendardfe

Deal Finder

Paste a product URL, instantly find cheaper alternatives across school suppliers. Every comparison is logged as procurement compliance evidence.

Featured in Signal Week 13. Builds your procurement audit trail automatically. Amazon Associates + supplier commissions fund the free service.

procurementsavingscompliance

Website Compliance Checker

Scan your school website against 28+ statutory requirements. Checks PDFs, trust sites, and flags outdated policies — with a clear action plan.

Based on School Information Regulations 2025, Academy Trust Handbook 2025, and KCSIE 2025. Auto-detects academy/maintained, primary/secondary, and church school status.

websitestatutoryofsted

Premium — coming soon

Know a useful tool we've missed?

We're always expanding this directory with helpful resources for UK schools. Ed can help you find the right tool for your needs.